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LETCHWORTH ARTS & CRAFTS SHOW & SALE® 

Columbus Day Weekend October 7 - 8 - 9, 2023
47th Annual 

The Letchworth Arts & Crafts Show & Sale is one of the nation’s top contemporary arts festivals, presenting the work of over 250 artists. The juried show is a three-day outdoor festival at the Village Park in the curiously hip village of Perry, NY. 

The village of Perry is just minutes away from the renowned Letchworth State Park, from which the event takes its name;  and Silver Lake, the smallest of the Finger Lakes. 

The purpose of the Letchworth Arts & Crafts Show is to exhibit and offer for sale creative, original works of art that reflect excellence in design and technique. We aim to provide a warm and welcoming venue for artists and patrons. 

For the past forty-six years, the Letchworth Arts & Crafts Show has been fundamental in supporting the work done by the Arts Council for Wyoming County, including exhibitions, scholarships, educational art programs, and events for the enhancement and engagement of our community.

The festival attracts a diverse group of art lovers and enthusiasts. Public admission is free and includes live music and demonstrations throughout the weekend, a Kid’s Zone with entertainment, and over a dozen delicious local food vendors. Parking is $10 and includes the cost of a shuttle to the event and excursions into town.

Artists who participate in the Letchworth Arts & Crafts Show will receive a welcome email with further details to plan and prepare for an excellent exhibit experience at the show. Our goal is to provide a warm and welcoming venue for high-quality arts and crafts to be displayed and sold.


ARTIST AMENITIES:

Load in and out at booth space. Those artists who display inside the pavilion can back their vehicle to the bay doors to unload, but will need a handcart to bring their product into the pavilion.                                          
Parking is on-site, with limited trailer space behind some booths.
Twenty-four-hour security is provided by the Perry Village Police Department.
ATM Machines
Complimentary bottled water, coffee, and snacks.
Booth sitting is available for brief breaks.
Extensive Print, Digital, and Radio advertising.
Event program that includes artist listing with booth numbers.
Cash Awards per specific categories


IMPORTANT DATES:

Eventeny Application Available – January 1, 2023. Click on this link to Eventeny and scroll to Artists & Exhibitors to apply. 
Application Deadline –  March 31, 2023
Artist Invitation Notification – April 22, 2023
Artist Invitation Acceptance & Booth Fee Purchase Deadline – June 15, 2023
The last day to Cancel with a refund – is July 01, 2023. Requesting a refund must be made by email or snail mail before July 01, 2023.
An administrative fee of $100 will be withheld for cancellations. No refunds will be made for cancellations after July 01, 2023
Artist Certificate of Insurance Due –September 14, 2023.
Show dates – October 7-8-9, 2023

 

COVID Refund Statement:
As we did in October 2020, we will issue a full booth fee refund should we be forced to cancel due to Covid.


SET UP:

Friday, October 6 – 9:00 am – 7:00 pm.  No one is allowed in the park past 10:00 pm.

Saturday, October 7– 6:30am – 9:00am. 

One-day exhibitors on Monday, October 10th set up must be completed by 9 am.        

All extra vehicles will be parked in the Exhibitor Area after unloading unless space is available near the exhibitor's site.

It is recommended that all artists exhibiting outdoors bring corner weights of 80 lbs. each.

NO CARS WILL BE ALLOWED IN THE PARK AFTER 8:30 AM EACH DAY OF THE EVENT.      


APPLICATION INFORMATION:

5 Images are required, including an outdoor booth photo with fully displayed work.

The Booth image should show your booth as it is set up for exhibition at an outdoor show with your work displayed, but must not reveal the artist’s name or have people standing in the booth. Artists may submit an Artist's Statement that conveys the process used to create the work.

Images must be recent and representative of the work the artist will exhibit.

All applications must include an email address to enable fast and easy notification to participants.

A non-refundable application fee of $35 is required.

YOU CAN SIGN UP HERE


RULES/REGULATIONS:

All submissions must be the applying artist's original work. No imports or work created from kits, molds, etc., will be accepted. Work to be juried must have been made within the last three years. Work exhibited must be substantially the same as that submitted with the application. Merchandise based upon the copyright or trademark of others (NFL, Disney, storybook characters, etc.) is expressly forbidden. Nonconforming work WILL be rejected, and the artist will be required to leave and forfeit the booth fee.

Artists may exhibit work in one of these categories: Pottery/Ceramics, Fiber/Leather, Glass, Jewelry, Metal, Mixed Media, Photography, Wood, Painting/Drawing/Graphics, Natural Materials, Culinary/Consumable, Miscellaneous/Other. No multiple-category booths are allowed.

Exhibitors provide their tents, tables, and display units. Participants must exhibit the total number of days for which they have paid.

Artists must comply with all New York State tax regulations and are responsible for collecting and paying 8% of NY State sales tax. Exhibitors must be registered with the State of New York and display a "Certificate of Authority" at all times during the Festival.

Artists are responsible for procuring and maintaining their liability insurance and must provide Letchworth Arts & Crafts Show & Sale® with a Certificate of Insurance by September 14, 2023. More Info here.

Failure to comply with the rules may result in the artist's removal from the Letchworth Arts & Crafts Show & Sale® without a refund, and the right to exhibit in future events will be jeopardized.

The Letchworth Arts & Crafts Show & Sale® is a rain-or-shine festival. Artists may withdraw from the Letchworth Arts & Crafts Show & Sale® and receive a refund of their Booth Fee (less the $100 administrative fee) if a written request is received on or before July 01, 2023. No refunds will be issued after that date. No refunds will be issued for weather or other acts of God.

The ACWC maintains the right and responsibility to make the final determination as to the suitability of crafts and artwork for inclusion in the show based on originality, craftsmanship, and acceptability, as well as the right to remove specific items or complete display booths and to exclude offenders from future shows. Ejected vendors will be asked to leave at the end of the day.

No artist-owned animals are allowed in or around Artists' booths (service dogs are permitted at all times).

Your submission of the application indicates that you agree and will comply with the terms and conditions stated herein.


BOOTH INFORMATION:

The non-refundable Application Fee of $35 is due and payable upon applying to participate in the Letchworth Arts & Crafts Show & Sale®. Applicants can make their payments through Eventeny by credit card. Applications will not be processed until the Application Fee is received.

All booth spaces are for 10' x 10' tents.
Standard Booth Fee - $300  (Monday, one-day exhibitors fee is $175)
Corner Booth Fee - $375 - limited number available
Double Booths - $600 - limited number available
(Double booth spaces are available in 2 varieties - Double-wide booth spaces with 20ft of frontage and double-deep booth spaces with 10ft of frontage and 20ft of selling depth. Please indicate your preference in the
"Special Request" section of the application.
Eleven booth spaces measuring 10'x10' and two booths measuring (???) are available inside the Artisan Court pavilion. 


Artists selected by the jury and invited to participate in Letchworth Arts & Crafts Show & Sale® are requested to remit the Booth Fee online by credit card through Eventeny or by check to  Arts Council for Wyoming County, PO Box 249, Perry, NY 14530. The Arts Council for Wyoming County must receive the deadline for payment by June 15, 2023.
Special requests will be accommodated on a first-come, first-served basis. 

Set up – Fri., October 6 – 9:00 am – 7:00 pm. No one is allowed in the park past 10:00 pm.
Saturday, October 7 – 6:30am – 9:00am. For one-day exhibitors on Monday, October 9, set up must be completed by 9 am.
No vehicles will be allowed in the park after 8 am each day.     
The Arts Council for Wyoming County, the Village of Perry, and the Rotary Club Perry will not be responsible for any property losses, damage, or injuries sustained while the artist participates in the festival.


Categories:

Culinary/Consumables: A limited amount of packaged food, candles, and soap/lotion vendors are accepted. Consideration is given to business location, quality & packaging. Vendors will not be considered if their product is represented in a national food chain or repackaged wholesale. 

Fiber/Leather: Includes wearable and non-wearable artwork from fibers such as basketry, embroidery, weaving, tapestry, quilts, and papermaking.

Glass – Molded. Slumped, fused, blown, or stained-glass items other than jewelry.

Jewelry: Ornaments, such as bracelets, necklaces, or rings, are made of precious metals set with gems, semi-precious gems, ceramic, glass, or other products. Jewelry must always enter this category, not glass, ceramic, etc., that may be the type of material used.

Metal: Creating artwork by forging, twisting, and fabricating various metals.

Mixed Media: Works that incorporate more than one type of physical material in their production. Mixed Media should include more than one of the following: Paint, pencil, watercolor, photography, printmaking or drawing, fabric, or other found objects.

Photography - Process of capturing images of objects by the action of light, then printing the images, by chemical or digital means, onto a flat surface.

Painting/Drawing/Graphic: Pencil, pastel, pen & ink, ink wash, acrylic, oil, collage, hand-pulled prints, mixed media, or other works on 2-dimensional surfaces such as canvas or paper.

Pottery/Ceramics:  Art objects, either functional or decorative, of earthenware, porcelain, or tile, made by shaping and then firing a nonmetallic mineral, such as clay, at a high temperature.   

Wood: Art objects, either functional or decorative, may be hand-tooled or machine-worked.

Miscellaneous/Other: Arts or Crafts that cannot comfortably be placed in any category.

Pricing:
We anticipate artists to have varied prices for their work. The Letchworth Arts & Crafts Show & Sale attracts a broad buying audience and, therefore, successful artists displaying at the show will exhibit and offer art across a range of price points.

 


JURY DETAILS:

The jurors are a diverse group of art enthusiasts selected for their creative background and appreciation of the value of art festivals. Our jury members vary each year.
Each entry is digitally reviewed and scored independently by the jurors using the criteria of originality, technical competence, artistic merit, and booth presentation. This is a blind jury process. Images must not show identifying signs or information.
An average number of applications submitted each year:
400
The average number of artists selected from the jury to participate in the event:
250- 300
The average number of artists exempt from the jury who are invited to participate in the event:
10
How returning artists are selected:
Legacy Artists or those artists who have received an award.

Vendors that are excluded/ineligible:
Buy/sell is excluded if detected.

How images are viewed by jurors:
Individual computer monitors

Within a medium category, applications are sorted and viewed by:
Application ID (number generated when the application is started by the artist)

Jurors score applications using the following scale:
1 - 5

The number of jurors scoring applications:
5

Jurors score:
Separately from various locations

Am I allowed to observe the jury process?
No, the jury process is closed.

  • Support for the Arts Council for Wyoming County comes from ACWC members, other donors, the Conable and Wyoming Foundations, Tompkins Bank of Castile, Complete Payroll, Wyoming County Government, and the New York State Council on the Arts with the support

    Support for the Arts Council for Wyoming County comes from ACWC members, other donors, the Conable and Wyoming Foundations, Tompkins Bank of Castile, Complete Payroll, Wyoming County Government, and the New York State Council on the Arts with the support of Governor Kathy Hochul and the New York State Legislature.

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